Registration of a European Economic Interest Grouping in the National Court Register (KRS)

If you want to set up a European economic interest grouping, you must first enter it in the Register of Businesses in the National Court Register. Read below to find out more about this procedure.

How to proceed

What you should know and who can use this service

The purpose of a European economic interest grouping is to facilitate or develop the economic activities of its members and to improve or produce better results of those activities. It is not intended that the grouping should make profits for itself. The grouping must be entered in the register under the rules set forth for registered partnerships.

The entry of the European economic interest grouping in the National Court Register is made based on an application.

How to submit an application

Effective from 1 July 2021, the applications may be submitted in electronic form only. Applications submitted in paper will not be processed by the registry court.

An application for registration must be submitted electronically through the PRS portal.

The application form should be filled out in Polish. To the application you must attach electronically signed documents. The system accepts documents signed with a qualified signature, personal signature or trusted signature. You can also sign documents in the system by uploading a separate file with the signature in the “Separate signature file” field.

The documents must be submitted to the district court (commercial court) having jurisdiction over the place of residence or registered office of the entity that is applying for entry.

Documents to be attached to the application

The registration application and the data to be registered are submitted by the managers of the grouping in accordance with the principles of representation set forth in the grouping agreement. 

Documents to be attached to the application:

• agreement of the European economic interest grouping
• a document confirming the appointment of managers
• statements of the managers on the absence of conditions excluding them from their functions
• other documents, for example, a power of attorney and proof of payment of stamp duty for the power of attorney 

Please note! In the PRS system, you do not attach notarial deeds. Just fill in the field “Notarial deed number in CREWAN” by entering the number of the notarial deed that appears on the registration notice received from the notary.

Cost of registering a European economic interest grouping

The fee is paid through the PRS system, via the e-Payments system. You can also make the payment from your bank account, with a credit card, a debit card or BLIK.

PLN 500 – court fee for the entry in the register
PLN 100 – fee for the publication of the entry in the Official Court and Economic Gazette (Monitor Sądowy i Gospodarczy)

PLN 17 – stamp duty for the power of attorney (only if the application is submitted by an attorney)

If you file a power of attorney to a public office, you must pay the stamp duty. However, powers of attorney granted to your husband, wife, children, parents, grandparents, grandchildren or siblings are free of charge.

Where to pay the fee: stamp duty for the power of attorney must be paid to the account of the town/city council competent for the registered office of the court with which you file the power of attorney. The account number is available at the website of the town/city council. For instance, if you file the power of attorney to the District Court in Olsztyn, then you must pay the fee to the account of the Olsztyn City Council.

Practical information on the power of attorney (in Polish only).

Where you can complete this procedure

You can complete this procedure at:

• District Court

How long you will have to wait

How can you appeal

The court examines the case for the entry in the register in non-contentious proceedings. When the proceedings result in a decision not to enter the grouping in the register, then the party will have the right to appeal. The appeal is filed with the regional court through the court that issued the decision within two weeks of its delivery (with the reasons).

Good to know

Supplementary data to be submitted

Please note that apart from the application to register the European economic interest grouping with the National Court Register, you must also inform the authorities about:

• supplementary data of which the tax office should be notified, such as bank account numbers, information on the expected number of employees or the place of business activity, as well as the contact details. Such notification must be made through the NIP-8 form. You must submit the NIP-8 form within:
  • 21 days from the date of registration of the European economic interest grouping with the National Court Register
  • 7 days from the start date of the business activity – if you plan to pay social security contributions

• a beneficial owner – information to be submitted to the Central Register of Beneficial Owners (CRBR). This notification must be made within 7 days from the date of the entry of the grouping in the National Court Register.

More information:

• how to notify of about supplementary data
• how to notify of a beneficial owner (in Polish only).

 See also:

• how to register with the Social Insurance Institution (ZUS)
• how to register for VAT.

Change of data

If after the European economic interest grouping is registered, there is a change in the data that needs to be disclosed, such as the change in the registered address or in the business name, an application to make a relevant change should be submitted no later than within 7 days from the date when the change occurred.